• ASUCR Event Request Form

    ASUCR Event Request Form

    Allow for 7 business days for processing before stopping by the office. This form must be filled out by the appropriate scale: small scale is 3-4 weeks prior to your event, mid scale is 6-8 weeks prior to event date, and large scale is 10-15 weeks prior, no exceptions. If you are wanting to include promotional items, please fill out this form 1+ month prior to your event date. This is to account for manufacturing, shipping, delays, etc. Please note: if you would like to cancel your event to email the Coordinator for Programs and Initiatives ASAP. If you do not cancel within 7 business days in advance, you will be charged by HUB scheduling. ASUCR Event guidelines and information can be found here: https://asucr.ucr.edu/forms
  • What office is this event coming from?*
  • What type of event is this?*
  • Does your event require a performance contract?*
  • IF your event requires a performance contract or you are unsure, please schedule a meeting with Rachel to discuss your event more in depth. Meetings can be in person or via Zoom upon request.
  • What is the preferred date for your event?*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Event Times:*
    Rows
  • What is your preferred room set-up? *HUB Scheduling charges for larger set ups. As-Is means you are moving the furniture in the room/space on your own and will put it back. This is the free option. Any large set up will be charged.*
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  • Will your event require the following? Please select all that apply. Reminder that these services operate on a "recharge" basis so please make sure you are accounting for it in your budget.*
  • Do you have any printing needs for this event? If so, please fill out the Print Request Form: https://asucr.jotform.com/261386653637972*
  • Has event management already been assigned for your event?*
  • Have you submitted an Expense Request for this event? If no, please submit as soon as possible. Purchases cannot be made until an Expense Request has been approved.*
  • Will food or beverage be served at the event? Please note, food and beverage are NOT permitted in Academic buildings. EH&S will require a temporary food service permit.*
  • Do you want this event shared on the UCR calendar?*
  • Do you have a flyer already made for your event? If so, please make sure you email it to Rachel Freeman-Cohen with an email subject of "[Name of Event] - Graphic for UCR Events Calendar," for submission.*

  • Custom Promotional Items Request

    Please scan the QR code below to schedule a meeting and go over your custom promotional items request. In this discussion, professional staff will work with you to identify appropriate promo items, relay ASUCR policies around branding, and make purchases if applicable. Meetings must be scheduled at least 1-2 months prior to event date to account for manufacturing, shipping, delays, etc. This is for custom items ONLY. Please note that there is a $75 per gift card limit on promotional materials and giveaways. Do not buy the gift card in advance! A professional staff will purchase the gift card for the winner. Any item over $9.99 will need a gift tracking verification receipt. This form is prepared by professional staff and must be completed before the gift is given.
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  • In an effort to track our strategic plan and curricular efforts, the next two questions are focused at connecting your event to one of those areas. 

    The ASUCR Strategic Plan has a goal of elevating the student experience through (1) developing and refining opportunities for campus wide student engagement through ASUCR programs and services, (2) continuing to improve and refine programs and opportunities that promote civic and democratic engagement and social responsibility, and (3) developing and maintaining collaborative partnerships focused on student success and improving programs and services aimed at supporting students’ physical health, mental health, and well-being. 

    The Curricular Approach includes four key areas: community engagement, justice, equity, diversity and inclusion (JEDI), scholarly engagement, and self-authorship. 

  • Select the initiative that your event/program meets?
  • Select the learning outcomes that your event/program meets?
  • Select the UCR Leadership Certificate program competencies that your event/program meets?
  • Should be Empty: