Description
The photobooth assistant is responsible for managing the photobooth service requests — from initial scheduling through event execution. This role supports student organizations, campus departments, and ASUCR-sponsored events by delivering a polished, photobooth experience. We are looking to hire a team of 2-3 assistants to cover the scheduling and coordination, administrative taskes and event coverage.
Duties
- Scheduling and Coordination
- Receive and respond to photobooth service inquiries from student organizations, campus departments, and ASUCR offices in a timely manner.
- Manage the photobooth reservation calendar, confirming bookings, resolving scheduling conflicts, and sending confirmation communications to requesting parties.
- Coordinate event logistics with requestors including setup location, start and end times, anticipated attendance, and any special requests.
- Maintain an organized intake process to track upcoming events, request status, and client communication history.
- Follow up with requestors post-event to collect feedback and document any equipment or service issues.
- Background Graphics Management
- Upload, organize, and test background graphic files in the photobooth software system prior to each scheduled event.
- Coordinate with requestors to collect approved graphic assets (logos, custom backgrounds, themed templates) within established deadlines.
- Ensure all uploaded graphics meet required resolution, file format, and branding standards before event activation.
- Maintain a digital asset library of frequently used and archived backgrounds for future use.
- Troubleshoot graphic display issues and escalate unresolved technical problems to the appropriate staff contact.
- Event Staffing & On-Site Orientation
- Staff photobooth events as assigned, arriving in advance of the start time to complete setup, equipment checks, and software configuration.
- Operate the photobooth throughout the event, assisting guests with posing, print retrieval, and digital sharing options.
- Represent ASUCR professionally during events, maintaining a welcoming and service-oriented presence with all guests.
- Monitor equipment performance throughout the event and address minor technical issues in real time.
- Break down and properly store all photobooth equipment following each event, completing a post-event checklist before departure.
Qualifications
- Currently enrolled UC Riverside student in good academic and judicial standing.
- Strong organizational skills and ability to manage a scheduling system with multiple concurrent bookings.
- Basic proficiency with digital file management, including uploading and organizing image files.
- Reliable and punctual with the ability to commit to event staffing assignments, including evenings and weekends as needed.
- Positive interpersonal skills and ability to engage professionally with diverse campus communities.
- Must be a full-time undergraduate (12+ units).
Pay: $17.00 an hour
Hours: Averages 10-12 hours per week between the hours of 8:00 AM and 5:00 PM, Monday through Friday; hours during summer & breaks may vary.
Deadline: Applications will be reviewed on a rolling basis, although it is highly encouraged to apply by September 21st.
For application questions, please contact Asha Nettles at asha.nettles@ucr.edu.